Posted on Sept 19th, 2023

Notarizing a document is often a critical step in ensuring its authenticity and legal compliance. 

Whether you're dealing with a real estate transaction, a legal contract, or other important paperwork, knowing how long it takes to notarize a document can help you plan your time effectively. 

In this article, we'll explore the factors that influence the notarization process and provide you with proven tips for faster processing. 

Let's dive into it!

Understanding the Notarization Process

Before delving into the timeline, it's essential to understand the notarization process itself. Notarization involves a notary public verifying the identity of the document signer, ensuring their willingness to sign, and confirming the document's authenticity. 

Here's a brief overview of the typical steps:

• Identification: The signer presents a valid form of identification to the notary public.
• Signing in Front of the Notary: The document signer signs the document in the presence of the notary.
• Notary's Verification: The notary verifies the signer's identity, the document's authenticity, and that the signer is willingly and knowingly entering into the agreement.
• Notary Seal and Signature: Once verified, the notary affixes their official seal and signature to the document.

Related: What Documents Need to Be Notarized and How to Do It?

Factors Influencing Notarization Time

Understanding how long it takes to notarize a document can be influenced by several key factors. Each of these factors can either expedite or prolong the notarization process. Let's delve into these elements in more detail:

Document Complexity

The complexity of the document plays a significant role in determining notarization time. Complex documents, such as legal contracts with intricate clauses or lengthy agreements, may require more time for the notary to review and verify. Additionally, documents with multiple pages or extensive details may necessitate additional scrutiny, potentially extending the overall process.

Notary Availability

The availability of a notary public can impact how quickly you can get your document notarized. If you plan to visit a physical location for notarization, it's essential to consider the notary's working hours and availability. Some notaries work during standard business hours, while others offer extended hours or weekend appointments for added convenience.

Number of Signers

The number of individuals who need to sign the document and be notarized can influence the notarization timeline. If you have multiple signers, each person will need to go through the identification and verification process, which can add extra time to the overall procedure. It's advisable to coordinate with all parties involved to streamline the notarization process.

Document Preparation

Properly preparing your document before meeting with the notary can expedite the notarization process. This includes ensuring that all required fields are filled out accurately, and any necessary information is provided. Having your document organized and ready for notarization can save valuable time during the notary appointment.

Proven Tips for Faster Notarization

When it comes to notarizing your documents efficiently, a few strategic tips can make a significant difference in the time it takes to complete the process. While scheduling an appointment is an essential tip, we'll focus on some lesser-known "hacks" that can expedite your notarization experience:

1. Prepare All Needed Documents

One often-overlooked aspect of notarization is ensuring that you have all the required documents in order. Before meeting with the notary, review the document checklist to ensure you have everything you need. This includes any supplementary forms, identification documents, or supporting materials. Being well-prepared reduces the chances of needing to return for additional items, saving you valuable time.

Notarize Your Documents Over Coffee

A unique and time-saving approach to notarization is opting for mobile notary services that allow you to notarize your documents over a cup of coffee at a cafe. Many mobile notaries, including Jim the Notary and Apostille, offer this convenient option. Imagine meeting a notary at a well-known cafe like Starbucks, Coffee Bean & Tea Leaf, or Peets Coffee. You can enjoy your favorite coffee while getting your documents notarized, making the process both efficient and enjoyable.

Utilize E-Notarization

In an increasingly digital world, e-notarization has gained popularity. E-notarization allows you to notarize electronic documents online, eliminating the need for physical paperwork. If your state allows e-notarization, consider this option for quicker processing. Electronic documents can be notarized from the comfort of your home or office, reducing travel time and simplifying the entire procedure.

Verify Notary Credentials in Advance

To avoid any delays on the day of notarization, take a proactive step by verifying the notary's credentials in advance. Ensure that the notary is duly licensed and authorized to perform notarial acts in your state. This confirmation can be done by contacting the notary public office or agency and can save you from encountering any unexpected issues during the appointment.

Group Multiple Documents

If you have several documents that require notarization, consider grouping them together for a single appointment. Notaries can typically notarize multiple documents during one session, provided that each document meets the necessary requirements. This approach consolidates your notarization tasks, reducing the need for multiple visits and ultimately saving time.

Conclusion

Understanding the notarization process and implementing the right strategies can significantly impact how long it takes to notarize a document. Whether you choose to meet a notary at a physical location or opt for the convenience of mobile notary services, expediting the process ensures that your important documents are authenticated promptly and efficiently.

Jim the Notary and Apostille offers mobile notary services in Los Angeles, providing you with the ultimate convenience in notarizing your documents. Whether you prefer a cafe setting or the comfort of your own space, our mobile notary services are designed to accommodate your needs.

To schedule mobile notary services or for any notary and apostille needs, contact us at (213) 400-7622 or via email at [email protected]. We're here to make your notarization experience smooth and convenient, whether it's at a cafe or the location of your choice.